It has come to our attention that there is some confusion over the FHPP reporting template distributed to the field on August 31, 2004. This message will hopefully help to clarify some of the issues.

1. FHPP reporting is only required for FY'04 activities. Industry -sponsored studies whose budgets were negotiated prior to the effective date of the directive (July 1, 2003) are not subject to the 10% fee.

2. The spreadsheet columns titled, "Funds (Money) Made Available in FY 04 in support of FHPP......." (Column H & I) is intended to capture funds actually paid to VA by the study administrator (NPC or University) in support of FHPP-related costs (exclusive of any "in-kind" contributions).

3. The columns titled "In-Kind Compliance Support $Value" (Column K & L) is intended to capture the dollar value of FY 04 "in-kind" contributions from the study administrator (NPC or University) to the VAMC in support of FHPP-related costs (exclusive of actual money paid to VA). The spreadsheet also provides categories for the type of "in-kind" contributions (Column J) provided by the study administrator. If the "in-kind" contribution does not fit into any of the defined categories you may classify it under the "Other" category.

4. The formula driven columns titled "Total Support Made Available By...." (Column M & N) is intended to represent the total of "Funds Made Available in FY 04...." plus "In-Kind Compliance Support $ Value" from the study administrator(s). The total of cash and "in-kind" support should be at least 10 percent of "Total Direct Cost of Studies in FY 04...." (Column F & G).

5. The spreadsheet columns titled "VAMC FY 04 FHPP-related cost...." (Columns O & P) should include all VA-paid cost attributable to FHPP in FY 04.

If you have any further questions, please contact the NPC Program Office director.

VA Non-Profit Program Office