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NAVREF PREFERRED VENDOR PROGRAM
This program is an ongoing effort to negotiate and secure national purchasing contracts for the benefit of all NAVREF members. Each vendor contract is designed to offer research and office supplies and services at the lowest possible cost. NAVREF's position with each vendor grows stronger when participating members direct foundation and PI purchasing to the preferred vendors. Each contract is reevaluated on an annual basis. The more volume NAVREF members generage, the better the pricing.
Based on a survey of NAVREF members, a contract target list was formed from the vendors that appeared most frequently. The vendors that participate in the program were carefully selected based on the following criteria:
- Willingness to offer preferred pricing
- Product variety, quality and availability
- Customer service and ease of ordering
- National distribution capability
- Return policy
Once a contract was negotiated, a NAVREF member list was supplied to the vendor to identify existing accounts or set up new accounts. All discounts are tied to the account number. Due to the large variety of products available from each vendor the discounts will vary.
Contact each participating vendor to establish an account number or, if you already have an account, make sure it has been identified with the NAVREF program.
- Identify yourself as a NAVREF member.
- Give the exact name of your Foundation.
- Establish your own "ship to" addresses.
- Request catalogs for all your P.I's.
- Notify your P.I's about the NAVREF Preferred Vendor Program.
- Encourage the P.I.'s to use the Preferred Vendors.
- Build a relationship with your local sales reps.
- Provide a PI contact list for the local sales representatives. They can help spread the word on a more technical level and encourage them to purchase from NAVREF's Preferred Vendors
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Amersham Pharmacia Biotech,
Inc.
800 Centennial Avenue
P.O. Box 1327
Piscataway, NJ 08855-1327
800-526-3593
Contact: Mark Magarelli
Phone:
Email:
Mark.Magarelli@ge.com
Agreement Number: 9F-1906
Copy of contract available to
NAVREF members only click
here.
Updated On: May 27, 2009
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BeTTer Type Products
P.O. Box 6100
Ashland, VA 23005
Contact: Pam Wood
Sales Executive
Toll Free Phone: 1-877-667-8361
Phone: 804-569-1235
Fax: 804-569-1236
E-mail: pamwood.bettertype@attbi.com
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BeTTer Type Products offers
discounted prices on over 20,000 office products. They
specialize in computer, fax and printer supplies. Discounts
range from 10% to 50-60% on selected items. Orders are
generally shipped within 24 hours, with FREE SHIPPING!
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Corning, Inc.
Science Products Division
45 Nagog Park
Acton, MA 01720
Contact: Kathy M. Hewitt
Account Manager
Phone: 800-492-1119 ext. 8033
Fax: 760-747-9537
Contact for Contract Only:
Sue
Britton 760-747-9537
Updated On: May 27, 2009
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Each Foundation will need to set
up a separate account with Corning. The Contract period is
through April 30, 2005. Laboratories may order directly from
Corning under the Net GSA Price $2500 + column by stating they
qualify for GVO pricing.
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Dell Computer Corporation
West Coast Division: Brandy Kious
800-727-1100, ext. 66703
East Coast Division: Wade Howard
800-727-1100, ext. 66703
Contract Coordinator:
Dennis
Daley 800-727-1100, x85786
email: dennis_daley@dell.com
Contract Number: DD:0901:6252
*Please note: When contacting the appropriate sales
representative listed above, state that you are affiliated with
the VA.
Copy of contract available to NAVREF
members only - click here.
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Dell discounts are equivalent to
the discounts offered government customers who buy under GSA FSS
contract.
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Federal Express
For shipments within the US call 800-463-3339
For international shipments call 800-247-4747
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Federal Express will offer GSA
pricing once a letter is faxed to them stating that you are a
government contractor.
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Fisher Scientific
2761 Walnut Ave.
Tustin, CA 92781
800-766-7000
www.fishersci.com
Contact: Joe Snodgrass
Corporate Accounts Manager
Phone: 800-955-6666 ext. 3229
Fax: 858-549-4847
Email: joe.snodgrass@fishersci.com
Copy of contract available to
NAVREF
members only - click here.
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A global scientific supply
company with headquarters in Hampton, NH. The company began as a
laboratory supply business in Pittsburgh, PA in 1902 and
currently provides more than 245,000 products and services to
research, healthcare, industrial, educational and governmental
markets in 145 countries,
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Lab Source
319 West Ontario
Chicago, IL 60610
www.labsource.com
Contact: Mike Pourier
Phone: 800-545-8823, ext 5635
Fax: 312-944-7932
email: MPourier@labsource.com
Updated On: May 27, 2009
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EQUIPMENT SPECIALISTS.
Lab Source is a full line
supplier of laboratory supplies and equipment. They carry
everything from beakers to fumehoods, They specialize in
disposables for life sciences such as microtubes, gloves, PCR
and filtration. Lab Source is a distributor for a wide variety
of manufacturers.
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Multiple Zones, Inc.
www.zones.com
Contact: Maria Howard-Norman
800-258-0882, x3424
Fax: 425-251-2424
email: maria.howard@mzi.com
Copy of contract available to
NAVREF
members only - click here.
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MZI is a leading direct marketer
of brand name microprocessor-based hardware, software,
accessories and peripheral products for users of both the PC/Wintel
and Macintosh operating systems. They market over 72,000
products through distinct and complementary direct marketing
vehicles. The company's flagship catalogs, The PC Zone and the
Mac Zone reach millions of customers and prospects on a monthly
basis.
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Nihon Kohden America, Inc.
Contact: Michael Ohsawa
Phone: 949-250-3959 ext.3309
Fax: 949-250-3210
email: michael_ohsawa@nkusa.com
Updated On: May 27, 2009
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Nihon Kohden America, Inc. will
provide a 12% discount to all NAVREF facilities for EEG
supplies. Please contact Michael Ohsawa to place initial order.
This will allow Nihon to establish the correct discount code on
NAVREF accounts so that discount pricing will be calculated
automatically on all future orders.
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Office Depot
Call 800-696-9599
Contact for Contract Only:
Jackie Parker
Phone: 410-292-2892
Fax: 410-381-2214
email:
Jacquelyn.parker@officedepot.com
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With 21 major coast to coast
warehouses, 2000 delivery vehicles and over 10,000 products it's
no wonder Office Depot is one of the leaders in the business
supply industry. 30% to 70% discounts.
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Promega
800-356-9526, x1604
www.promega.com
Contact: Chris Pfister
Phone: 858-535-9735
Fax
858-535-9734
Email:
cpfister@promega.com
Copy of contract available to
NAVREF
members only - click here.
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Now in it's 21st year of
operation, Promega is based in Madison, WI, is ISO 9001
certified, and is respected worldwide for it's innovative
technologies and extremely high levels of quality assurance.
With over 2000 products, Promega supplies molecular biology
reagents and kits that substitute for or replace most products
sold through Life Technologies, Qiagen, Boehringer-Mannheim, New
England Biolabs etc.
Currently, Promega is in the
process of negotiating the BPA with NIH, which is the discount
structure they use for all other government discounting.
The current discount structure will remain in place until the
new BPA is established.
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PSS/Physician Sales &
Service (Division of World Medical, Inc.
www.pssd.com
for the office nearest you.
Contact: Jason Mills
Phone: 800-317-8555, x246
Fax: 858-278-1880
email: jmills8454@aol.com
Copy of contract available to
NAVREF
members only - click here.
Updated On: May 27, 2009
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Based in Jacksonville, FL, PSS is
a full service medical supply and equipment distributor focusing
primarily on the alternate site and small clinic offices. They
have over 50 distribution centers nationally, decentralized to
provide fast and efficient service to the alternate care market.
Although, they can provide virtually any product to NAVREF, they
will focus primarily on the Medical/Surgical disposables and
pharmaceuticals. A few of the primary vendors they distribute
for are: Allegiance/Baxter, Maxxim, Kendall, Ethicon, J&J,
Becton Dickinson, Kimberly Clark, and Miltex to name a few.
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TW Medical
(Formerly Premier Vet Supplies)
P.O. Box 1745
Cedar Park, TX 78630
www.twmedical.com
Contact: Paul Covill, Sales Manager
Phone: 888-787-4483, ext. 118
Fax: 512-528-0475
Email: pcovill@twmedical.com
Copy of contract available to
NAVREF
members only - click here.
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Premier Vet Supplies has been
taken over by TW Medical.
TW Medical has a broad line of products
for veterinary use as well as thousands of products from the
human market which have animal health application. They stock
over 5000 different products and have many times that number
available by special order.
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VWR International, Inc.
10105 Carroll Canyon Road
San Diego, CA 92131
www.vwrsp.com
Contact: Connie Crotty
Phone: 800-873-8977, x2210
Fax: 619-549-4203
Email: connie.crotty@vwr.com
Orders: Phone: 800-932-5000
Copy of contract available to
NAVREF members only click
here.
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VWR is the leading global
supplier of laboratory equipment, chemicals and supplies to the
scientific marketplace. Currently maintaining the highest
service level in the industry, VWR S/P offers over 350,000
products from more than 1,800 vendors. Additionally, as a
pioneer in electronic commerce solutions, VWR S/P's web site (www.vwrsp.com)
offers contract pricing, availability, technical information and
cross-referencing for 99 competitors' products.
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Win/Win. Ideally, both sides win in a well-executed process of negotiation. The purchaser wins concessions. The vendor wins a valuable contract and a satisfied customer. When negotiating, start by determining your level of acceptable pricing. The desired level should be reasonably realistic and achievable.
Relationships. VA vs. University vs. Foundation. Building a strong relationship with local sales representatives can result in significant savings. Salesmen work on commission and want to do business with you. They often already know your PIs and can offer discounts equivalent to VA or University pricing. Here's one approach: The PI has a faculty appointment at the University, is conducting research within the VA hospital, and just happens to have his research funds administered by your foundation. The PI should be able to get the same price on products regardless of what funding source he/she is using. This approach works 90% of the time.
Equipment Purchases. Lab Source consistently provides good pricing on general laboratory equipment. They do not charge for shipping and for those foundations that have to pay sales tax, going out of state can result in hundreds of dollars in savings. Lab Source can cross-reference several suppliers like Fisher, VWR, Baxter, Daigger, PGC and many more. They have excellent customer service.
Computer/Software Supplies. Multiple Zones offers both PC & Macintosh computers and software. Surfing the web site www.zones.com can allow investigators the freedom to choose what they want and still get good pricing. NAVREF also has an agreement with Dell Computers for their "build to suit" customized computers.
Surgical Supplies. PSS (Physician Sales & Service) has nationwide locations and can offer substantial saving on surgical supplies. Because they regularly stock these items, they rarely have to back order.
Drugs & Surgical/Lab Supplies. Premier Vet Supply is our vendor for all drugs. They have consistently provided the lowest costs. They carry both surgical and lab supplies and provide, in most cases, next day delivery. There are no shipping charges on orders over $100.00.
Radioactive Items. NEN provides excellent customer service and an excellent pricing structure. Their shipping charges are only $5.00.
Lab Supplies. Fisher is our preferred vendor. They offer a large variety of products frequently used by many of our labs. They have a special program for start up labs that can result in large savings. When placing orders they will automatically suggest the generic brand extending even bigger discounts.
Office Supplies. Office Depot is a nationwide company. Because they carry such a wide variety of products, discounts can range from 7-70%. Currently, NAVREF's contract is better than both the University and the VA. It is important to build a good relationship with your local sales representative. Identify frequently used products and discuss them with your representative. In many cases additional discounts can be arranged.
Reagents/Reagent Systems. With an extensive array of DNA and RNA modifying enzymes, molecular weight markers, acid purification systems, thermal-stable DNA polymerases and PCR products, Promega & PE Applied BioSystems can meet the needs of most molecular biology research laboratories.
Shipping Savings
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Fisher |
Free |
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Office Depot |
Free |
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OSS |
Free |
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Lab Source |
Free over $100 |
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Premier |
Free over $100 |
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Promega |
Free over $250 but add tag DNA Polymerase to any order for $12
and shipping is free |
Federal Express. NAVREF members can receive government pricing by providing Federal Express with a letter from the VA stating you are a VA contractor.
Generic Equivalents. Asking for generic equivalents, when placing orders, will reduce costs over all. Fisher and Lab Source will automatically offer them.
Getting Around Sigma. Fisher & ICN offer cross-referencing of Sigma products. Although Sigma products are necessary for many researchers, they are often high priced on product and shipping charges. At this time they are unwilling to negotiate a favorable arrangement with NAVREF. Check NAVREF's Preferred Vendors for comparable products.
On-site Cell Culture Facility. If space allows, establishing a Cell Culture Facility can drastically reduce product and shipping costs. The vendor provides the freezers, tracks the inventory and re-stocks as needed.
University Storehouse. If your affiliated University offers a common use chemical storehouse, contact them directly. In many cases they have direct contracts with the manufacturer. Most individual vendor shipments carry a hazard fee and can greatly increase your costs.
Making Purchasing Easy. Simple forms and educating PIs on how to complete them will facilitate purchasing. Labs want to focus on the research, not the paperwork. Time lost in inefficiencies in purchasing can stifle any research organization.
VETERANS MEDICAL RESEARCH
FOUNDATION
3350 LA JOLLA VILLAGE DRIVE
151A
SAN DIEGO, CA 92161
(619) 552-8585, Ext. 2810
Theresa Jackson
(619)642-6219 Fax
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PURCHASE ORDER
#____________________
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P.I.
Name:___________________________
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Today's Date:_______________
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Signature:___________________________
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Date Required:______________
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Ext:____________ Mail
Code:________
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Overnight
2-Day Ground
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VMRF Acct
#:_______________________
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Vendor Acct #:______________
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Purchase Order Details
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Description
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Vendor:_________________________
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Contact:__________________________
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Address:________________________
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City/State:________________________
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Phone:__________________________
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Fax:_____________________________
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Address:________________________
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City/State:________________________
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Placed
By:_______________________
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Order
Date:______________________
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Conf.
#:_________________________
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Delivery:_____________________
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Faxed:_______________________
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VETERANS MEDICAL RESEARCH
FOUNDATION
3350 LA JOLLA VILLAGE DRIVE
151A
SAN DIEGO, CA 92161
(619) 552-8585, Ext. 2810
Theresa Jackson
(619)642-6219 Fax
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PACKING SLIP REPLACEMENT
Our office has not received the
packing slip for the attached order. To facilitate payment to
the vendor, all VMRF packing slips must be signed, dated and
forwarded to mail code 151A. Please attach the packing slip or,
if missing, complete this form and return ASAP!
TODAY'S
DATE:_______________________ P.O. #:________________________
P.I.____________________________________
MAIL CODE:_________________
ITEMS IN QUESTION: (Please see
attached P.O.)
1.___________________________________________________
2.___________________________________________________
3.___________________________________________________
4.___________________________________________________
5.___________________________________________________
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RECEIVED
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RECEIVED:______________
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NOTES:________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
__________________.
AUTHORIZED
SIGNATURE:_____________________________________________
DATE
SIGNED:_________________________________________________________
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VETERANS
MEDICAL RESEARCH FOUNDATION
3350 LA JOLLA
VILLAGE DRIVE 151A
SAN DIEGO, CA
92161
(619) 552-8585,
Ext. 2810 Theresa Jackson
(619)642-6219
Fax
PURCHASING AUTHORIZATION
I hereby authorize the following
person/s to purchase against my VMRF account/s.
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1. __________________________
Print/Type Name
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All Accounts
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Specific Accounts:____________
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____________________________
Signature
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2. __________________________
Print/Type Name
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All Accounts
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Specific Accounts:____________
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3. __________________________
Print/Type Name
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All Accounts
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Specific Accounts:____________
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____________________________
Signature
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****************************************************************** |
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____________________________
Print/Type PI's Name
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____________________________
PI's Signature
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last updated:
01/04/10
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Veterans' Research and Education Foundation. All rights reserved.
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